October 28, 2010 Board Minutes

JACKSON DISTRICT LIBRARY

MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
OCTOBER 28, 2010
CLARE H. SERGEANT AUDITORIUM, 244 W. MICHIGAN AVE., JACKSON, MI


President Deborah Herbert called the meeting to order at 6:00 p.m.
ROLL CALL:
Board Members Present: Teressa T. Delph, Darrell J. Durham, Deborah A. Herbert, Theodore R. Kolman and George H. Sewell
Board Members Absent: James E. Best (excused), Lawrence S. Sanders
Director: Ishwar Laxminarayan
Administrators Present: Vicki Baldwin, Jim Delaney and Elaine Piper.
Others Present: Jean Dailey, Administrative Secretary; Lorraine Butchart; Donna Smith; Sara Tackett and Sue Weible. Public attendance sign in sheet is attached to official minutes.


Consent Calendar: Moved by Teressa Delph, supported by George Sewell, that the consent calendar be approved as presented, inclusive of the minutes of the Regular Meeting of August 26, 2010, the minutes of the Special Meeting of October 13, 2010, as well as the Gifts and Donations and Personnel Actions. Motion carried unanimously.


Public Forum: The meeting was opened for public comment. It was announced that Jim Best was in the hospital and was not able to attend the meeting. There were no other public comments at this time.


Special Announcements/Presentations:
Summer Reading Program. Sara Tackett reported on this year’s successful Summer Reading Program and handed out program and attendance statistics. It was noted that this year had the most programs and the highest attendance ever. She feels that this can be attributed to great marketing efforts as well as several partnerships that were formed with community groups and individuals. Next year’s theme will be “One World, Many Stories”. The board thanked Sara and her staff for their efforts in coordinating a consistently successful program.
Grass Lake Branch Report. Sue Weible, Grass Lake Branch Manager, shared background information on herself and the Grass Lake Branch. Her presentation featured the Grass Lake Branch staff, circulation, Friends Group, activities and programs, Juvenile Outreach Program, facilities improvements and special patrons. The board thanked Sue for her excellent presentation and branch activities and achievements.


Current Bills: Moved by Darrell Durham, supported by George Sewell, to approve the current bills for August and September, 2010 as presented. Motion carried unanimously.


Financial Reports: Moved by Teressa Delph, supported by George Sewell, to approve the current financial reports for August and September, 2010 as presented. There was a brief discussion regarding Line Item 101-719, Retiree Health Plan. This item will also be discussed in detail at the next Finance Committee meeting on Tuesday, November 2, 2010. Motion carried unanimously.

Committee Reports:
Facilities Committee: Darrell Durham reported that due to scheduling conflicts, the Facilities Committee meeting scheduled for Wednesday, October 27, 2010 had been canceled and would be rescheduled.
Finance Committee: In absence of James Best, Finance Committee Chair, the minutes of the October 13, 2010 Finance Committee which were included in the board information packet, will serve as the report and considered read into these minutes. The next Finance Committee meeting is scheduled for Tuesday, November 2, 2010.
Personnel Committee: Teressa Delph reviewed the minutes from the Personnel Committee meeting of October 14, 2010. The next meeting date is to be determined.


Director’s Report and Activities: Ishwar highlighted several items from the Director’s Report that was in the board packet, including the Eastern Branch’s school involvement programs; the Young Professionals meeting on September 21st at Carnegie, The Friends of the Library Dinner on October 19, 2010 featuring Brad Flory; and classes helping new businesses offered at Carnegie Branch. Ishwar also reported that JDL is off to a good start with the new hours and that we have received many good comments at our branches and events such as Jaxpo and the Women’s Expo.
Statistics. Ishwar reviewed and explained the revisions in the September statistics which were distributed at the meeting.


Old Business: Woodlands Library Cooperative: There was no report.
NAACP Freedom Fund Banquet: Teressa Delph thanked the board for giving her the opportunity to attend this event. She reported that it was very well attended and featured many local people.
Strategic Plan Update: Ishwar reviewed the updated plans of action for the Strategic Planning Task Forces. He credited the staff for all their hard work.  Other: There was no other Old Business.


New Business: Closed Session: Moved by George Sewell, supported by Darrell Durham, to adjourn into Closed Session at 7:04 p.m. to consider the Director’s personnel evaluation. Motion carried unanimously.  The board returned to regular session at 7:40 p.m.  Based on a favorable Annual Evaluation, the Personnel Committee unanimously recommends an annual salary adjustment for the Director. Moved by George Sewell, supported by Teressa Delph, to approve the Personnel Committee’s unanimous recommendation and annual salary adjustment for the Director. Motion carried unanimously.
Other: There was no other New Business.


Communications: Copies of Communications were included in the board packet.


Public Forum: There were no public comments at this time.

Trustee Comments: There were no Trustee Comments at this time.


Moved by George Sewell, supported by Ted Kolman, that the meeting be adjourned at 7:44 p.m. Motion carried unanimously.


Respectfully submitted,
James E. Best
Secretary/Treasurer


(Jean Dailey, Recorder)