August 7, 2008 Library Board Minutes


AUGUST 7, 2008




President Deborah Herbert called the meeting to order at 6:00 p.m.



Board Members Present: James E. Best, Teressa T. Delph, Darrell J. Durham, Deborah A. Herbert, Lawrence S. Sanders, George H. Sewell

Absent:  Theodore R. Kolman (Excused)

Director:  Ishwar Laxminarayan

Administrators Present:  Vicki Baldwin, Jim Delaney, Elaine Piper, Mike Way

Others Present:  Jean Dailey, Administrative Secretary, Joyce Betz and Lorraine Butchart.  Public attendance sign-in sheet attached to official minutes.  .


Consent Calendar:  Moved by Teressa Delph, supported by Darrell Durham, that the consent calendar be approved as presented, inclusive of the Gifts and Donations and Personnel Actions.  Motion carried unanimously. 


Public Forum:  The meeting was opened for public comment.  Jim Delaney informed the Board regarding the upcoming MERS (Municipal Employees Retirement System) conference.  In the past, we have had employees attend; however, due to budget constraints and a similar agenda to the previous year’s conference, it has been decided not to participate this year.


Current Bills:  Will be presented at the September 11, 2008 meeting. 


Financial Reports: Will be presented at the September 11, 2008 meeting.


Committee Reports:

Facilities Committee: Darrell Durham reviewed the minutes from the August 6, 2008 meeting of the Facilities Committee.  Minutes are on file in the current board packet.  Items covered in the meeting included a proposed Handicap Access Ramp for Carnegie, savings on gas purchases, Administration Building boiler repairs and new donated shelving installation at the Grass Lake branch.  He also reported that there the individuals interested in operating the coffee kiosk at the Meijer branch did not purchase the franchise. The next Facilities Committee meeting is scheduled for September 4, 2008 at 4:00 p.m.


Finance Committee:  James Best reported on the Finance Committee meeting on August 5, 2008.  Minutes are on file in the current board packet.  The committee discussed penal fines, state aid, incremental tax capture proposals and the mechanism for the tracking of revenues, upgrading of the automated library system, the Convergent Technology contract and the Technology Upgrade Project. The next meeting of the Finance Committee is scheduled for September 9, 2008 at 1:00 p.m.


Personnel Committee:  Teressa Delph read the Personnel Committee minutes from July 10, 2008.  The next meeting is tentatively scheduled for August 21, 2008 at 4:30 p.m. These minutes are on file in the current board packet.


Director’s Report and Activities:  The complete report is on file. Ishwar stated that the Wizard of Oz event held at the Carnegie Library on Friday, August 1, 2008 was a wonderful success and well attended.  The Youth Services folks did a fabulous job of putting this event together. There was a very good all staff training day on July 29th with a participative discussion about the future of the district, staff interaction and Wii gaming demonstration.  He also noted that Nancy Buckland is retiring and will be greatly missed.


The revised computer policy has made a huge positive impact across the district.  Kathy Schoening has completed historical pictures gallery albums at the website. The computer use and circulation statistics for July have been distributed to the board for inclusion in their packets and are on file.



Old Business:  NAACP’s Fight for Freedom Fund Banquet: There are three places still available for this banquet on October 12, 2008.  Please contact Jean Dailey by Friday, August 15th if you would like to attend.


Other: No other old business.



New Business:   Jackson Nonprofit Support Center Workshops:  This was included as an informational item.  If you would interested in attending any of these workshops, please let Jean know.


Woodlands Library Cooperative:  Lawrence Sanders indicated that there was no report for this month.



3rd Annual Harold White, Sr. Breakfast: Invitations were included with the Board packet. Teressa reported that two people from the Disability Connection and a volunteer from the YMCA will be honored.  Also, Rev. Hines will receive a certificate.  Tickets may be purchased at the door.


Technology Upgrade Project:  There was a brief discussion regarding the proposed Technology Upgrade Project.  Ishwar explained the funding situation which is in the budget.  The upgrade project was approved by the Board at its June 12, 2008 meeting. Moved by James Best, supported by Darrell Durham, that the Board approve the Finance Committee recommendation of implementing the technology upgrade at the following branches of the Jackson District Library in Phase I of the upgrade project:  Brooklyn, Carnegie, Eastern, Grass Lake, Meijer and Summit.  Motion carried unanimously.


Millage Proposal:  George Sewell presented the motion to adopt the resolution submitting a millage proposal in an amount not to exceed .40 mills for the November 4, 2008 regular election.  (Official resolution is attached to the minutes.)  Support by James Best.  Roll call vote:  Best, Yes; Delph, Yes; Durham, yes; Herbert, yes; Sanders, yes; and Sewell, yes.  Motion carried.


Communications: President Herbert asked the Board members to review the communications included in the packet and indicated that an updated Board directory list had also been distributed. 



Public Forum:  The meeting was opened for public comment.  There were no comments at this time.


Moved by Lawrence Sanders, supported by James Best, that the meeting be adjourned at 6:25 p.m.  Motion carried unanimously.


Respectfully submitted,



James E. Best