June 25, 2009 Library Board Minutes

JACKSON DISTRICT LIBRARY
MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
JUNE 25, 2009
CLARE H. SERGEANT AUDITORIUM, 244 W. MICHIGAN AVE., JACKSON, MI


President Deborah Herbert called the meeting to order at 6:04 p.m.


ROLL CALL:
Board Members Present: James E. Best, Darrell J. Durham, Deborah A. Herbert, Lawrence S. Sanders (arrived at 6:55 p.m.), and George H. Sewell
Board Members Absent: Teressa T. Delph, Theodore R. Kolman (excused)
Director: Ishwar Laxminarayan.
Administrators Present: Vicki Baldwin, James Delaney, Elaine Piper and Michael Way
Others Present: Jean Dailey, Administrative Secretary; Lorraine Butchart; William Fahey; John Ganton; Heidi Fenton; Jack Shelby; Donna Smith and Jim Stormont. Public attendance sign in sheet attached to official minutes.


Consent Calendar: Moved by James Best, supported by Darrell Durham, that the consent calendar be approved as presented, inclusive of the minutes of the Regular Meeting of May 28, 2009, as well as the Gifts and Donations and Personnel Actions. Motion carried unanimously.


Public Forum: Jim Stormont, Grass Lake Township Supervisor, addressed the Board regarding the proposed Grass Lake Township DDA (Downtown Development Authority) and Downtown District. William Fahey, John Ganton, and Jack Shelby representing the John Ganton Retirement Campus presented information regarding their plans for a new long-term care facility in Grass Lake Township and the impact on employment and taxes for the community and DDA.
No other public comment.


Current Bills: Moved by James Best, supported by Darrell Durham, to approve the current bills as presented. Motion carried unanimously.


Financial Reports: Moved by George Sewell, supported by James Best, to approve the current financial reports as presented. Motion carried unanimously.

Committee Reports:

Facilities Committee: Darrell Durham reported that the Facilities Committee had met on June 18, 2009. He reviewed the minutes from this meeting which were distributed to the Board Members. Mike Way reported that the Grass Lake Branch roof had been repaired; however, the Village of Grass Lake would be replacing the roof in July which will necessitate the closing of the branch for a week.
Finance Committee: James Best reported that the Finance Committee has not met since the previous board meeting. The next committee meeting will be scheduled for August.
Personnel Committee: Deb Herbert reported that the Personnel Committee had met prior to the Board meeting. Minutes from that meeting will be included in the next board packet.

Director's Report and Activities: The report was included in the packet. Ishwar highlighted the 2010 Big Read grant; Congressman Schauer's Small Business Workshop scheduled to be held July 1, 2009 at the Carnegie Branch, Staff Development Day and the new initiative of Write on Jackson! Jean Dailey explained that Write on Jackson! is the local effort for the newly established National Day on Writing (October 20, 2009). This is a community partnership which will feature both a local physical and online Writing Gallery. Donna Smith reported that we had received the final installment on the 2009 Big Read grant. Marcia Young and Donna attending the Big Read (2010) conference held in Minneapolis, Minnesota on June 16 and 17. They attended numerous workshops and received updated information for the 2010 Big Read. Ishwar complimented Heidi Fenton for the great article about the Big Read which appeared in today's edition of The Jackson Citizen Patriot.


Statistics - Reports were included in the packet.


Old Business:

Economic Stimulus Package Update: Ishwar reported that everyone is still waiting for information and guidelines regarding the grant process for Technology Stimulus Funding.
Legislative Update: No update at this time.
Other: There was no other Old Business.

New Business:

Strategic Plan: Ishwar recommended that JDL contract with Regina Funkhouser, Executive Director of Nonprofit Network, to coordinate the Strategic Planning Process for the Jackson District Library for a cost not to exceed $3,400. George Sewell emphasized that we complete this project in the most cost-effective manner. Board concurred unanimously with Deborah's suggestion that this expense was within Ishwar's budget authority and therefore it did not need formal Board approval. This process will start in September 2009.
Jackson County Branch NAACP - 2009 Fight for Freedom Banquet: Moved by Darrell Durham, supported by Lawrence Sanders, to purchase a half page advertisement and two dinner tickets for the 2009 Fight for Freedom Banquet to be held on Sunday, October 11, 2009. Motion carried unanimously.
Woodlands Library Cooperative: Lawrence Sanders reported that Woodlands is still awaiting more definite information from the State of Michigan regarding the state aid allocations. Plans for next year's programming call for a "youth emphasis".
July Board Meeting Date: Moved by Darrell Durham, supported by George Sewell, to cancel the July 9, 2009 board meeting. Motion carried unanimously.
Other: Deborah Herbert read the Resolution (06-09.1) Opt-Out Tax Exempt Resolution for Grass Lake Charter Township DDA and Downtown District. Moved by George Sewell, supported by James Best, to adopt the Opt-Out Resolution. Motion carried unanimously.
There was no other new business.


Communications: The communications were included in the board packet.

Public Forum: The meeting was opened for public comment.
Ishwar asked Donna Smith to update the board regarding The Jackson Citizen Patriot's new policy for printing library events. She explained that the policy was to print them with the other community events on page A2; however, due to space limitations, they will now be printed on the Book Page in Sunday's "Live It Up" section (D). On weeks when the Book Page is omitted, they will be printed with the other community events on page A2.


Moved by Lawrence Sanders, supported by James Best that the meeting be adjourned at 7:15 p.m. Motion carried unanimously.

Respectfully submitted,


James E. Best
Secretary/Treasurer