March 15, 2011 Library Board Minutes

JACKSON DISTRICT LIBRARY

MINUTES OF THE SPECIAL MEETING OF THE BOARD OF TRUSTEES
MARCH 15, 2011
CLARE H. SERGEANT AUDITORIUM, 244 W. MICHIGAN AVE., JACKSON, MI

President Deborah Herbert called the meeting to order at 4:00 p.m.

ROLL CALL:
Board Members Present: James E. Best, Teressa T. Delph, Darrell J. Durham, Deborah A. Herbert, and Lawrence S. Sanders
Board Members Absent: Theodore R. Kolman (excused); George H. Sewell (excused)
Director: Ishwar Laxminarayan.
Administrators Present: Vicki Baldwin, Jim Delaney, Michael Way
Others Present: Jean Dailey, Administrative Secretary; Kathy Schoening. Public attendance sign in sheet attached to official minutes.

Finance Committee Report: James Best reviewed the agenda items from the Finance Committee Meeting which preceded the Special Board meeting. Topics included the proposed Technology Upgrades for Telephones and Internet Service; Electronic Books; Financial Reports and Questions; March Receipts of property tax and penal fines; the Audit Update; CD/Money Market Update; CD Rates and County of Jackson Tax Refunds for Sears and CertainTeed. Vicki will prepare a recommendation on reallocating some library investments for discussion at the March 24 board meeting.  The next Finance Committee meeting will be April 19, 2011.

Public Forum: The meeting was opened for public comment. There were no comments at this time.

New Business:
Technology Upgrade: Ishwar distributed and reviewed information on the Technology Upgrade. Proposed upgrades include Voice Over Internet Protocol (VOIP) to replace the current phone system and an Internet Bandwidth increase to 30 MBPS from 6 MBPS. Costs and rationale for these upgrades were discussed. He also explained the timeline involved due to the process required for Universal Services Funding. Moved by James Best, supported by Darrell Durham, to authorize the director to execute the necessary contracts to approve the following technology upgrades for the Jackson District Library, contingent on the approval of Universal Services funding, wherever available:

  1.  Expanded Internet bandwidth to 30 MBPS (Merit)
  2. Implement Voice Over Internet Protocol (VOIP) telephone service (TelNet/Merit)
  3. Implement 3 MBPS connectivity at the Henrietta branch (Merit)
  4. Implement Fiber optic upgrade at Meijer branch (Challenger/Merit)

Motion carried unanimously.

Other: Ishwar presented information on the Woodlands Library Cooperative shared electronic/audio books service. It is the recommendation of the Finance Committee that JDL purchase an Advantage Collection within the shared collection to create a custom collection available only to JDL patrons. This would involve transferring budgeted funds of $25,000 from
the Strategic Initiatives Fund (101-999) to Online Databases (101-985). This change will be reflected in the February 2011 financial reports.

Public Forum: The meeting was opened for public comment. Mike Way reported that he receives daily updates through Jackson County regarding numerous legislative issues. He shared information with the board regarding an update he just received that would force schools to spend down “rainy day funds”. This is an issue to watch closely.

Moved by Larry Sanders, supported by Darrell Durham, that the meeting be adjourned at 4:42 p.m. Motion carried unanimously.

Respectfully submitted,
James E. Best
Secretary/Treasurer
(Jean Dailey, Recorder)