February 24, 2011 Library Board Minutes

JACKSON DISTRICT LIBRARY

MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
FEBRUARY 24, 2011
CLARE H. SERGEANT AUDITORIUM, 244 W. MICHIGAN AVE., JACKSON, MI

President Deborah Herbert called the meeting to order at 4:00 p.m.

ROLL CALL:
Board Members Present: James E. Best, Teressa T. Delph, Deborah A. Herbert, Theodore R. Kolman, and George H. Sewell
Board Members Absent: Darrell J. Durham (excused); Lawrence S. Sanders
Director: Ishwar Laxminarayan.
Administrators Present: Vicki Baldwin, Elaine Piper, Michael Way
Others Present: Jean Dailey, Administrative Secretary; Lorraine Butchart, Kathy Schoening and Donna Smith. Public attendance sign in sheet attached to official minutes.

Consent Calendar: Moved by Teressa Delph, supported by James Best, that the consent calendar be approved as presented, inclusive of the minutes of the Annual Meeting and Regular Meeting of January 27, 2011, as well as the Gifts and Donations and Personnel Actions. Motion carried unanimously.

Public Forum: The meeting was opened for public comment. There were no comments at this time.

Special Announcements/Presentations: Chris Sadler was scheduled to give a presentation on the Hanover Branch but was unable to attend this meeting. The presentation will be rescheduled to the June 23, 2011 meeting.

Current Bills: Moved by James Best, supported by Ted Kolman, to approve the current bills for January 2011 as presented. Motion carried unanimously.

Financial Reports: Ishwar and Vicki Baldwin answered questions regarding the CD/Disk and headphone sales; payroll and penal fines line items. Moved by George Sewell, supported by James Best, to approve the current financial reports for January, 2011 as presented. Motion carried unanimously.

Committee Reports:
Facilities Committee: There was no report as the committee did not meet in February. The next meeting is scheduled for March 3, 2011.

Finance Committee: James Best reported on and reviewed the minutes of the February 15, 2011 Finance Committee meeting. The next Finance Committee meeting is scheduled for March 15, 2011.

Personnel Committee: Teressa Delph reported that the Personnel Committee meeting scheduled for today had been canceled. She reviewed the minutes from the January 27, 2011 Personnel Committee meeting which were included in this month’s board packet.

Director’s Report and Activities: Ishwar highlighted items from the report that was included in the packet including the very successful Medical Marijuana Forum, VITA, various programs at the branches, marketing and computer classes. He noted that the topic for next month’s Community Forum at Carnegie on March 17th will be Michigan’s budget and will feature participation by Jackson County State Representatives Earl Poleski and Mike Shirkey.

Wireless statistics were included with the usual statistics reports. With the new server, it is possible to receive this report and data will be included monthly with computer usage figures. There was general discussion regarding the circulation statistics and another new chart which compares branch circulation on a monthly basis from 2007 to the current year.

Old Business:
Woodlands Library Cooperative: There was no report

2011 Board of Trustees and Committee Assignments: Deborah Herbert reported that the board members were not interested in changing committee assignments at this time. The listing of the 2011 Board of Trustees and Committee Assignments were included in the board information packet.

2011 Young Poets Contest: Jean Dailey reported that we have received 739 entries from students throughout Jackson County for the 2011 Young Poets Contest. The Awards Ceremony will be held April 14, 2011 at 6:00 p.m. at Jackson High School Auditorium. On behalf of the planning committee, Jean invited all board members to attend and participate in the ceremony if their schedules allow. Ishwar announced that Senator Mike Nofs will be the guest speaker for this event.

Other: Elaine Piper reported for Jim Delaney, who was attending another meeting, about the current Weapons Policy. In light of recent incidents at Capital Area District Library with patrons carrying guns, Jim spoke with JDL’s security company and attorney to review the Weapons Policy. He was assured that JDL is well within our rights to enforce the current policy. It was stressed that the policy needs to be enforced consistently and be posted.

New Business:
Computer Donation to Nonprofit Network: Letters from nonprofits who received computers through JDL’s donation of used computers to the Nonprofit Network were included in the board packet. Board members were impressed with the letters and the donation process.

Community Link Foundation Report: Ted Kolman reported on a meeting he and Ishwar attended at JCC regarding the proposed Community Link Foundation. Topics of interest and discussion included the role that United Way and JDL will have in this project; US Bank and interest rates; community input and direction for the foundation; infrastructure issues; eligibility requirements; and benefits for JDL involvement. Ted recommends that we continue to explore this opportunity. Ishwar noted that the next step would be for the United Way and Jackson District Library boards to engage in a joint visioning session.

Art Donation for Carnegie Library: Deborah reported on her discussions with Robert LaZebnick regarding the proposed donation of art to the Jackson District Library. Information about these stained glass windows created in honor of Jackson’s Black Civil War soldiers was provided to board members in their board packet. Moved by James Best, supported by George Sewell, to receive the gift of the stained glass windows in accordance with JDL’s current policy on the receipt and disposition of gifts. Motion carried unanimously.

Other: It was agreed to reschedule the board retreat from Saturday, March 19, 2011 to Monday, April 18, 2011 from 4:00 to 7:00 p.m. in the Carnegie Auditorium. Dinner will be provided.

Ishwar announced that the 21st Annual Teressa Delph Essay and Oratorical Contest will be held this Saturday (February 28th) at the Jackson Crossing Mall.

Communications: Communications were included in the packet.

Public Forum: The meeting was opened for public comment. There were no comments at this time.

Trustee Comments: Teressa Delph reported that a patron had approached her at her doctor’s office to express her appreciation for the library. The patron stated that her children just love to visit the Grass Lake Branch and that the service and changes are great. The only problem is that it gets very hot there and she will write a letter to Ishwar regarding this problem.

Moved by George Sewell, supported by Ted Kolman, that the meeting be adjourned at 5:40 p.m. Motion carried unanimously.

Respectfully submitted,
James E. Best
Secretary/Treasurer
(Jean Dailey, Recorder)